Agency
In-house
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Without the right work management tools, marketing projects can become a chaotic process, which often leads to missed deadlines. In fact, 48% of projects miss their deadline due to things like miscommunication, needing to work across multiple systems, relying on reviews from internal and external stakeholders. Luckily, that’s where Work Management for Encodify comes in.
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The Encodify Work Management solution lets you create solution environments and divide them so every stakeholder and every client has access to the parts of the project they need to work on.
Gone are the days where campaign assets and content pieces live on a content hub managed by the agency. With Work Management from Encodify you create the environment and give the agency access to work within it, making it easier if you one day want to move more functions in-house or if you plan to switch agency.
Workspaces are personal dashboards that help make complex data more accessible and understandable. Each workspace can also contain things like calendar information and buttons to quickly create campaigns or assign tasks.
Brief & Estimate Management lets you track and manage your incoming service requests and the costs and time required to complete them.
The ad builder, Web2Print, lets you easily take control over your brand identity when creating marketing content while reducing errors by letting non-technical users generate content such as signage or in-store labels from dynamic templates.
Export projects directly from Adobe InDesign and convert them into editable templates
Users can customize any content content piece based on the dynamic templates
Advanced image cropping ensures you maintain correct dpi during cropping and resizing.
Organize, manage, find and share your digital content from a centralized application that is quick to deploy and simple to use.
Easily access your entire digital content library, to find images, photos, creative files, videos, audio, presentations, and documents
Safeguard your stored assets with role-based access restrictions
Automatically add watermarks to further secure your assets
Generate automated metadata tags
Easily share assets by generating public URLs or sending downloadable links.
Manage the full lifecycle of complex projects to ensure everything is delivered on time—every time.
Visualize your projects against key dates and plan each deliverable based on priority
Automate the assignment of production locations or teams based on business processes
Keep internal and external stakeholders informed of progress including if work is being completed in accordance to the plan.
Team members, agency employees, partners, and other stakeholders can add comments, suggestions and edits to single designs, catalogues or even videos directly from the platform.
Streamline asset access with Digital Asset Management (DAM)
Accelerate reviews with easy proofing and approvals
Integrate your DAM with Adobe Creative Cloud
Streamline incoming requests.
Easily track how much your workforce is currently working, or how much time they’ve spent on specific client projects.
Add time directly to your timesheet or to specific projects, jobs, and tasks
Automate timesheet creation
Review your time and see what you tracked for the entire week
Get detailed insights into the time recorded by your workforce. See who is overworked and who may be underutilized.
Analyze and reconcile the financial health, profitability and burn-down rate of a project - ensuring you keep track of 3rd party costs, expenses and internal fees.
Review budget vs spend to determine the burn down of your projects
Report and receive notifications when thresholds are breached or at risk
Collaborate with clients and 3rd parties to approve a quote
Maintain a full audit trail against the financials of a project
Automatically invoice the entire or remaining balance of the project.
We offer three pre-configured solutions to use as a starting point. Pick the solution that fits your needs and customize it to accelerate your efficiency and empower your collaboration.
Together we will perform a gap-fit analysis to find out what is missing from the standardized solution, so you can get a platform the caters to your needs.
After you have picked a solution and found out what you need extra we’ll help you set it up and customize any bits and pieces to fit your workflow.
Automated workflows and workflow management simplifies project initiation, tracking, and completion, and helps ensure that you meet every deadline and exceed expectations of clients and partners alike.
The Encodify Work Management solution creates seamless lines of communication both within teams, between teams, departments and functions, and even external partners, clients and agencies.
You can say goodbye to resource conflicts, delays, and bottlenecks. Work Management for Encodify helps you allocate resources intelligently, ensuring you always have the right people working on the right tasks.
A work management software can be used to coordinate plans and projects across an entire organization by creating one central hub for all work. This helps reduce silos and lets project managers and senior management track progress towards the overall company goals.
Where project management focuses on plans, assessments and tracking of success against predefined KPIs, work management focuses on tasks in a series. As such, work management systems often include more features around execution than software purely focused on project management.
While there are many work management platforms available on the market, and they all boast to be the best, the best work management platform for a marketing team is going to be the one that scales with your needs the best.
Work Management for Encodify lets you manage work for different clients in the same platform, and assets and tasks related to each client are only visible to the users who are given access to the project in question. This is why some of the biggest production agencies in the world use Encodify to manage their production tasks.
“We have gone from an average of three proofing rounds to an average of 1.47”
Product & Marketing Coordinator
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“We are now closer to market before choosing the products for the campaign. We have a much smoother process and the possibilities that Encodify gives us makes us more agile both internally and in regards to the other stakeholders.”
Campaign Manager
"The system allows a better quality. The output is better. Mistakes are discovered in time, and they almost never reach the final output. Workflows are so slick and streamlined."
Marketing Manager
