We'd love to hear from you if you have questions about our products or services.
Cut 30% of your briefing-time
Brief, de-brief - and still, it goes back and forth. Nothing is more stressful for your account managers and your PM’s than getting the brief right. The rule of thumb is that we can help you cut ⅓ of the briefing time.
Features & benefits
Stay in control from brief to billing
The Encodify Work Management solution for agencies allows all teams, clients, freelancers, suppliers and integrated systems to collaborate from brief to billing. You will always be able to know the latest status, make informed commercial decisions and deliver to clients effectively globally and locally.
Your next client is not only looking for great creative work, marketing results and competitive pricing. They are also looking for partners who can support their ways of working to be more efficient. Enrol them in the Encodify solution and improve their way of working. Learn more
One view of the world approach including all aspects - either because the functionality is part of our solution or because we integrate into your favourite point solution. Learn more
Add users and modules to your set-up as you grow or experience new demands internally or externally. Learn more
Productivity and effectiveness go hand in hand when tasks and processes are automated. Learn more
Ways of working have changed dramatically. A flexible workforce, in part or in full, from all over the world working on a project is a must. Learn more
Tomorrow will be different, and the change will happen. If we have learned something from working with our clients over the past years, it is to stay agile and be ready for change. Our clients want us to be able to absorb and adapt to changes - fast. Learn more
CLIENT INTERACTIONS INCLUDED
When your Agency Work Management solution is part of your pitch!
Your potential clients are looking for great strategies, excellent creativity and super-efficient production. To top this, they also want great collaboration tools that allow them easy access to digital assets that you have produced and custom dashboards that let them stay on top of progress and timelines with an overview of budgets. So everything you want - they want. This is why we see our clients pitching for new business, punching above their weight and winning.
Reporting tool to extract all data. Organised and configured to your preference
Create reports to track end-to-end workflow from briefing to approval with a complete audit trail
Shared DAM for easy access to assets
Dashboard for a shared view of projects
Identify bottlenecks to improve workflows further
A solid framework that manages work consistently and securely
Complete set of tools
A unified solution
Encodify provides a complete set of tools for an agency to use and provide straightforward client interactions.
Components can be selected to meet requirements and added as an organisation grows, and its needs increase. Or we can integrate to other solutions in your tech stack to provide a unified approach. A phased approach to implementation.
Capabilities include all aspects of managing content creation workflows, including:
- briefing,
- finance,
- project Management,
- approvals,
- content management,
- reporting,
- automated adbuilding.
SCALABLE BACKBONE
Rise to the occasion
Encodify provides a scalable cloud-based backbone to an organisation that can integrate into its broader tech stack. A flexible platform that enables the system to grow seamlessly with the organisation while managing any increase in work with no internal IT overhead. Capabilities will help;
User management: Managing users, their roles and permissions within the system
KPI reporting: Tracking and analyzing key performance indicators for better decision-making
Finance management with cost reconciliation: Monitoring and reconciling financial data to ensure accurate reporting
Seamless scalability for storage and users, no interruption to your activities
Automation
Everything that can be automated will be automated
Enjoy the benefits of a platform well equipped to automate workflows and tasks through triggers and actions from birth. Or take one step further and drive your creative content to enable efficiencies of scale with our creative automation tools. It is the perfect assistant for performance-driven marketing agencies who want to create large-scale, on-brand digital content for their campaigns.
Automate tasks and processes for optimal performance
Create and organise headlines, translations, CTAs, offers, images, and more – all in one place
Make instant message or product assets changes without ever opening a design file
Use a wide range of creative features and animation tools to create unique, brand-specific master templates
FLEXIBLE WORKFORCE
Reduce errors, and make sure you keep the approval
to a minimum
Ensure precision and compliance
Manage all jobs and optimise the workflows involving
stakeholders
Keep everybody updated and informed no matter how often they are in the office
Dig deeper into our customer stories
There are always new angles - see how your peers have chosen to tackle the promotions challenge. And thanks to the highly configurable nature of the Encodify platform, you’ll be surprised how easily we can adapt our out-of-the-box best practice solutions to your organisation's needs.
Ready to manage work more efficiently?
Capabilities in the Encodify Work Management for Agencies solution
Explore the solution and what we have included
Dashboards
Ensures you focus on the essentials with user-centric and personalised dashboards. Get the complete overview of your work-in-progress allowing teams to make better informed decisions to ensure you work remains on track minimising the potential of delays
Brief & Estimates
Centralise your incoming service requests from your external stakeholders and ensure complete alignment on the scope and cost of the work required to complete projects.
Project & Task Management
Manage your project & task within a flexible no-code platform that allows you to get a 360° view of progress of your projects and tasks from initial request to delivery
Online Proofing
Allow your teams to work with greater efficiency to ensure you collaborate with your internal and external stakeholders during the approval of your work increasing your chances of getting work produced right the first time.
Reconciliation & Invoicing
Analyse and reconcile the financial health, profitability and burn down rate of a project. Keeping track of 3rd party costs, expenses and internal fees.
Digital Asset Management
Quickly utilise brand assets, creative content and other files within an integrated DAM connected to where you are managing your projects. Share all assets with clients for seamless collaboration and second to none service.
Web2Print
Remove data silos and allow your customers to generate their own content from dynamic reusable templates connected to the content stored in your PIM and/or DAM. Our web2print adbuilder allows for your teams to focus on doing the high-value work.
Creative Automation
Content creation at scale. Allow your teams to speed up the creation of content utilising assets uploaded to your PIM and/or DAM to meet the growing consumer demand for more content.
Integrations
Connect your Private Label Management solution with your entire technology ecosystem to improve the way you work. No man is an island; we will help you glue everything together for optimal performance, transparency and efficiency.
Ensures you focus on the essentials with user-centric and personalised dashboards. Get the complete overview of your work-in-progress allowing teams to make better informed decisions to ensure you work remains on track minimising the potential of delays
Centralise your incoming service requests from your external stakeholders and ensure complete alignment on the scope and cost of the work required to complete projects.
Manage your project & task within a flexible no-code platform that allows you to get a 360° view of progress of your projects and tasks from initial request to delivery
Allow your teams to work with greater efficiency to ensure you collaborate with your internal and external stakeholders during the approval of your work increasing your chances of getting work produced right the first time.
Analyse and reconcile the financial health, profitability and burn down rate of a project. Keeping track of 3rd party costs, expenses and internal fees.
Quickly utilise brand assets, creative content and other files within an integrated DAM connected to where you are managing your projects. Share all assets with clients for seamless collaboration and second to none service.
Remove data silos and allow your customers to generate their own content from dynamic reusable templates connected to the content stored in your PIM and/or DAM. Our web2print adbuilder allows for your teams to focus on doing the high-value work.
Content creation at scale. Allow your teams to speed up the creation of content utilising assets uploaded to your PIM and/or DAM to meet the growing consumer demand for more content.
Track the time added by your workforce when completing their work to support the reconciliation and invoicing process.
Dashboards
Brief & Estimates
Project & Task Management
Online Proofing
Reconciliation & Invoicing
Digital Asset Management
Web2Print
Creative Automation
Timesheets
Integrations
What are the biggest challenges concerning IT in production agencies?
There are several challenges that advertising agencies may face when it comes to IT:
Managing multiple devices and platforms: Agencies often have to work with various devices and platforms, which can be challenging to manage.
Ensuring data security: Advertising agencies handle sensitive data, such as client information and campaign plans, and it is essential to ensure that this data is secure.
Staying up to date with technology: The advertising industry is constantly evolving, and agencies need to stay updated with the latest technology to remain competitive.
Integration of systems: Advertising agencies may use various systems and tools to manage their operations, and it can be challenging to integrate these systems seamlessly.
Managing IT budgets: Maintaining and updating IT systems can be expensive, and agencies must carefully manage their IT budgets.
Providing IT support: Advertising agencies may need IT support for employees, which can be time-consuming and resource-intensive.
How do clients want to integrate their IT systems with their agency?
Clients will likely want to integrate their IT systems with their agency in a way that allows for seamless communication, collaboration, and access to project-related information.
Some specific ways clients may want to integrate their IT systems with their agency include:
Using a project management tool: Clients may want to use a project management tool, such as Encodify, to share project updates, collaborate on tasks, and track progress with the agency.
Use of cloud-based file storage: Clients may want to use a cloud-based file storage service, such as Encodify, to share files with the agency. This allows both parties to access the latest versions of documents and media assets at any time.
Use of an automated workflow system: Clients may want to use it to streamline their processes and improve efficiency. This can include integrating systems such as invoicing and billing, time tracking, and project management.
Clients will likely want to integrate their IT systems with their agency to enable effective communication, collaboration, and access to project-related information.
Do production agencies widely adopt automation?
The adoption of automation varies among production agencies. Some agencies may have fully automated workflows, while others may only use automation for specific tasks.
The use of automation can improve efficiency and accuracy in the production process. It can also free up time for employees to focus on more creative or strategic tasks.
The adoption of automation may depend on the size and resources of the agency, as well as the specific needs of its clients. Some agencies may need more budget or expertise to implement automated systems, while others may prefer a more manual approach to production.
Overall, the adoption of automation in production agencies will likely continue to increase as technology improves and becomes more widely available. However, it is vital for agencies to consider the benefits and costs of automation carefully and to determine the best approach for their specific needs and goals.
What are the benefits of a work management system for an agency?
A work management system is a tool that helps organisations plan, track, and coordinate work activities. There are several benefits of using a work management system for an agency:
Improved productivity: A work management system can help streamline processes and improve efficiency by automating tasks, providing clear guidance on priorities and deadlines, and giving employees visibility into the status of projects.
Enhanced collaboration: A work management system can facilitate communication and collaboration among team members and clients by providing a central location for project-related information and allowing for real-time communication.
Better organisation: A work management system can help agencies stay organised by providing a clear overview of work activities and allowing users to track progress and prioritise tasks.
Increased transparency: A work management system can provide transparency into the status of projects, which can help agencies improve their communication with clients and stakeholders.
Enhanced flexibility: A work management system can allow agencies to adapt to changes in their workflow and adjust to new projects and clients more efficiently.
Overall, a work management system can help agencies improve productivity, collaboration, and organisation, increasing efficiency and effectiveness.