Online Proofing

Collaborate efficiently with your teams during the approval of your content. 

Approval

The Features Of Online Proofing

Get a handle on things with the power to proof everything.

Your content has never been easier to review with this best-in-class content viewing experience. It has been designed to make your life easier.

Support for capturing review across a wide range of file formats including PDFs, Office Documents, standard image formats, Videos, Audio, and HTML approvals.

Support for capturing review across a wide range of file formats including PDFs, Office Documents, standard image formats, Videos, Audio, and HTML approvals.

Precise annotations and commenting tools to easily highlight amends

Precise annotations and commenting tools to easily highlight amends

Industry-leading zoom levels of up to 6400% and crisp text/vector graphics quality

Industry-leading zoom levels of up to 6400% and crisp text/vector graphics quality

Content Viewer

Ensure everyone works on the same version to avoid mistakes and unnecessary delays. Version Management controls the visibility of specific versions for internal and external stakeholders.

Store and access as many asset version as needed

Store and access as many asset version as needed

Easy side-by-side comparison of different versions

Easy side-by-side comparison of different versions

Mixed media comparison allowing you to compare to any format

Mixed media comparison allowing you to compare to any format

Highlight differences between versions with overlay mode

Highlight differences between versions with overlay mode

Accelerate effectiveness and avoid unnecessary mistakes

Accelerate effectiveness and avoid unnecessary mistakes

Online Proofing Version Control

Eliminate endless revisions, emails and delays and solve multiple use cases without adding any complexity.

Orchestrate your end-to-end business process across your teams with our powerful workflow engine

Orchestrate your end-to-end business process across your teams with our powerful workflow engine

Send notifications via email or in-app to the right people at the right time.

Send notifications via email or in-app to the right people at the right time.

Workflow & Notifications

Fast-track content proofing and approvals while ensuring compliance.

Collaborate across departments

Collaborate across departments

Easy control of permissions for creating visibility of comments ensuring privacy where required.

Easy control of permissions for creating visibility of comments ensuring privacy where required.

Control over which versions are accessible to internal and external stakeholders

Control over which versions are accessible to internal and external stakeholders

Invite people outside of your organisation to collaborate during review

Invite people outside of your organisation to collaborate during review

Restrict commenting at key stages of your workflow

Restrict commenting at key stages of your workflow

Commenting On Images – 1
Content Viewer Online Proofing Version Control Workflow & Notifications Commenting On Images – 1

Realise the benefits of online proofing

Accelerate your approvals

We manage your review and approval process so that you can deliver your content to market faster.

Centralise feedback

We centralise the review of your assets and your feedback so that you don’t have to worry about endless email threads.

Avoid excessive revisions

We reduce the number of amends before final approval by standardising the communication allowing for better review across versions

Fast-track review of HTML content

You'll need to install the Encodify Chrome browser extension from the Google Web Store to get started. This extension is free to use if you subscribe to Encodify Proofing.

Frequently Asked Questions (FAQs) - Get the answers you need!

What is Online Proofing?

Online proofing is a software which enables marketers to more easily communicate and collect feedback during their review and approval of assets. It is positioned as an improvement to traditional ad-hoc methods such as email, physical meeting or hallway conversations.

What is an Online Proofing Tool?

Online proofing tools are web-based applications that provide a collaborative platform for the reviewing and approving of content as it
goes through various iterations.

Who uses an Online Proofing Tool?

Small specialised teams in global organisations often use this software to share files with others for review and comment. With more people involved in the approval of high-volume content, this can often lead to inefficiencies which online proofing tools can help to resolve.

What are the benefits of using an Online Proofing tool?

There are many benefits of Online Proofing, including the following:

  • Eliminate traditional ad-hoc methods such as email, spreadsheet approvals, physical meetings or hallway conversations
  • Streamline approval processes
  • Collate and batch feedback
  • Provide better clarity 
  • Reduce approval rounds significantly
  • Reduce compliance risks
  • Increase efficiency and accountability

What file types are supported by Encodify Online Proofing?

We support the review of the following formats:

  1. PDF
  2. Office Documents: DOC, DOCX, PPT, PPTX, XLS, XLSX, VSD, VSDX
  3. Images: JPG, PNG, BMP, TIFF, GIF, PSD
  4. Video: AVI, F4V, FLV, MOV, MPG, MP4, OGV, WEBM, WMV, MXF
  5. Audio: MP3, WAV, OGG
  6. Web: ZIP, HTML, JSON link

If you have a need for an alternative format, then we’d love to hear from you.

Ready to manage work more efficiently?

We'd love to hear from you if you have questions about our products or services.

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